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​​​​​​​Volunteer in HDSB Schools​​​

The Halton District School Board recognizes the important role volunteers play in enriching students’ learning experiences and strengthening school and community partnerships.. Volunteering is an opportunity to model and promote the value of developing positive relationships as caring and contributing members of our community. HDSB schools welcome parents/guardians and community members as volunteers who support the life of the school, through field trips, breakfast programs, school council, safe arrival,career day and more. Please contact your local school to learn more about their specific volunteer needs.

Getting Started

  1. Contact the school to discuss specific volunteer needs and roles. 
  2. Complete the Volunteer Application Form
  3. Request a Volunteer Letter from the school
  4. Obtain a Police Record Check:
    1. Vulnerable Sector Check (VSC): Required for all volunteers in schools (Please note that there is a fee required for this check).
  5. Provide a Volunteer Letter: You must bring a signed letter from the school to the police station to access the VSC.

Volunteer Application Form

Police Record Checks and Maintaining Your Volunteer Status

The safety and well-being of our students is our highest priority. All volunteers must meet provincial requirements outlined in Ontario Regulation 521/01: Collection of Personal Information. Under the regulation (O. Reg. 298/25), effective April 1, 2026, school boards are required to collect a new police record check for volunteers every five (5) years before beginning any duties. 

To volunteer at an HDSB school, the following requirements apply:

  • If you have obtained a Police Record Checks with VSC dated Sept. 1, 2021 or earlier, a new Police Record Check must be submitted to the school.
  • If you have a Police Record Checks with VSC dated after Sept. 1, 2021, a new Police Record Check is required every five (5) years, based on the year your most recent check was submitted.
  • Annual Offence Declaration - If a valid Police Record Check is already on file and not required that year, you must complete the HDSB Annual Offence Declaration by Sept. 1 each year. Volunteers are required to complete an Annual Offence Declaration every year following the date of their police record check (within the 5 year renewal cycle). If there are any lapses in the Annual Offence Declaration, the existing police record check is considered invalid and a new one must be requested to remain an active volunteer.

Additional Information

 

The Education Act empowers school boards to collect personal information under section 315, subsections 1, 2 and 3. Thus the requirement of a Police Record Check may be authorized by a board “to ensure the safety of pupils". Personal information is defined in s. 315(3) as having “the same meaning as in s. 38 of Freedom of Information and protection of Privacy Act and s. 28 of the Municipal Freedom of Information and Protection of Privacy Act".