Rent School Space

​Community Use of Schools is an initiative by the Ministry of Education that supports affordable access to school space outside of school hours by not-for-profit community groups.

The Board's Rental Office coordi​nates the use of schools for community groups in conjunction with the local municipalities where the schools are located as established through the Municipal Reciprocal Agreement. Through this agreement, the Halton District School Board's Rental Office works with the local municipality to coordinate the use of school facilities for community groups.

If you are interested in renting one of our schools, your first step is to contact the local municipality.  If, after contacting the local municipality you would like to rent one of our facilities, see below about "How to Rent a Facility". In order to ensure all community users have fair and equitable access to our schools, usage priorities have been established.
 
How to Rent a Facility

The Halton District School Board offers a user friendly online reservation process, with access to a listing of available facilities:

• Create an account. If you're an existing user, login using your previously created account.
• Choose a facility that will suit your group's needs. The online reservation system provides access to school facilities across the Region of Halton such as gymnasiums and cafeterias.
• Once the Rentals Office has reviewed your application and it has been approved, a permit will be electronically issued. 

During the school year, hours of availability are Monday to Friday 6 p.m. to 10 p.m. and Saturday and Sunday 9 a.m. to 5 p.m. For summer availability and hours of operation, please contact the the Board's Rental Booking Department at rentals@hdsb.ca

Summer permit review begins February and ends in mid May.

All users must:

• Be at least 18 years of age.
• Have a valid email address to set up an online account.
• Register a valid Visa or Mastercard to cover applicable fees

Organizations must:

• Provide their valid Certificate of Liability Insurance with a minimum $2 million per occurrence. The Halton District School Board must be added as an
  “Additional Insured".​​

Individuals must:

• Individuals who are not part of an organization are required to purchase liability insurance via osbie.ca/FacilityUserInsur 
  showing a minimum $2 million comprehensive liability insurance coverage per occurrence and showing the Halton District School Board added as an “Additional Insured"

Rental Rates for September 1, 2025 - August 31, 2026

In order to ensure all sectors of the community have access to facilities on an equitable basis, usage priorities have been established. Schools have exclusive use of their facilities Monday to Friday until 6 pm. If school space is not required after 6 pm by the school staff or students, it will be available based on the following
factors:

• HDSB rental processing timeline
• User Group category
• Order of receipt

Rental rates are based on the User Rental Categories.  All rates and fees are subject to change.

Hourly Rental Fees (GST not included)

Commercial and Non-Halton Groups - Business Meetings/Events, Condo Associations and Organizations outside of Halton

• Elementary Forum: $92.45
• Elementary Gym-Single: $150.15
• Elementary Gym-Double: $231.00
• Secondary Cafeteria: $231.00
• Secondary Classroom: $46.20
• Secondary Gym-Single: $161.75
• Secondary Gym-Double: $335.05

Other Halton Community Groups – Groups not eligible to book space through the local municipality
To qualify for this Halton Rental Category, the permit holder (individual/group/organization) must have a Halton Address.

• Elementary Forum: $46.23
• Elementary Gym-Single: $75.08
• Elementary Gym-Double: $115.50
• Secondary Cafeteria: $115.50
• Secondary Classroom: $23.10
• Secondary Gym-Single: $80.88
• Secondary Gym-Double: $167.53

Halton Registered Non-Profit* or Charitable** Community Groups (Non-Municipal)
To qualify for this Halton Rental Category, the permit holder (group/organization) must have a Halton Address.​​
and
*Canada Not-for-Profit organization number assigned by the Government of Canada (a 9-digit number followed by RC0001) or
**Charity Registration Number as assigned by the Canada Revenue Agency (a 9-digit number followed by RR0001)

• Elementary Forum: $33.28
• Elementary Gym-Single: $54.05
• Elementary Gym-Double: $83.16
• Secondary Cafeteria: $83.16
• Secondary Classroom: $16.63
• Secondary Gym-Single: $58.23
• Secondary Gym-Double: $120.62

Board Approved Educational Organizations & Regional Municipality of Halton - Educational Institutions providing additional qualification courses for teachers: 

• Elementary Forum: $18.49
• Elementary Gym-Single: $30.03
• Elementary Gym-Double: $46.20
• Secondary Cafeteria: $46.20
• Secondary Classroom: $9.24
• Secondary Gym-Single: $32.35
• Secondary Gym-Double: $67.01

Weekend Custodial Fees (GST not included):

• Saturday Flat Rate Open/Close Fee = $159.54
• Saturday Hourly Custodial Rate = $53.18
• Sunday Flat Rate Open/Close Fee = $212.70
• Sunday Hourly Custodial Rate = $70.90

Please Note:
Facility rental rates are subject to change.
Field rentals are booked via the local Halton municipality. Field rentals do not include access to school buildings. Rental contracts are for use of facility space only. Furniture and equipment not included unless noted on permit.
​
Conditions of Use and Code of Conduct​​​

Contact

If you need further assistance, please contact the Rental Coordinator in your area:

• Burlington and Milton Rentals at 905-335-3665, Ext. 2214
• Oakville and Halton Hills Rentals at 905-335-3665, Ext. 3267

You can also email rentals@hdsb.ca or visit our Frequently Asked
Questions webpage.​​

Per our Conditions of Use, all user groups must adhere to the Halton District School Board Code of Conduct.​